In order to strengthen the communication of financial accounts and improve work efficiency, our team established the allocation communication group of the fifth branch after determining the project accounting and the corresponding project division. After the project managers were brought into the group, the easy mistakes in the allocation documents were repeatedly emphasized to avoid mistakes in some details. Later, in the process of receiving plans and reviewing documents, we will take photos of any problems in documents of the handling personnel and send them to the group for disclosure, and timely communicate with the corresponding personnel to explain the reasons for mistakes and correct practices, and urge them to rectify as soon as possible. At the same time, it can also alert other project managers in the group to refer to and self-check, learn from experience and lessons, and avoid making the same mistakes.

Due to timely communication and error correction, the documents delivered by the cost accounting department this month were organized in an orderly manner, classified by branch companies and projects, numbered and arranged the allocation documents according to the serial number on the schedule, and delivered to the Windows of branches in a relatively timely manner. The error rate of allocation documents in this month has decreased significantly compared with the previous two months, such as the problem of missing signature of project managers and leaders in charge, the problem of centralized issuing of multiple documents, and the problem of issuing less or more invoice amount.

By analogy, after sorting out the records of the documents returned to the cost accounting Department this month, we found out the problems in the documents and sorted them out: First, the subcontractor name and contract amount of the plan sheet and corresponding allocation documents were inconsistent, and the subcontractor name appeared wrong; Second, when collecting the electronic version of the plan sheet of each project, it was found that the electronic version of the plan sheet delivered to the Finance Department was not complete, and the plan sheet of some projects was not collected; Third, the project name in the note column of the invoice is wrong; The name of goods or taxable services or services is issued incorrectly; As well as invoice damage, invoice seal is not clear, wrong stamp other company invoice seal, incomplete printing and other problems still exist; Fourth, the problems existing in the process of document signature approval and different types of accounting adjustment business.

In view of the existing problems, we emphasized in the group that the handling personnel must ensure that the content filled in is accurate when filling out the plan form, and must do a good review before printing. Check carefully before transferring the plan form to the Financial Department to ensure that the electronic version collected is complete and corresponding with the paper version; After it is delivered to the Finance Department, each project accountant must obtain the electronic version of the plan form from the compressed package delivered to the Finance Department and check it again. Timely feedback is found to be missing in the plan form, and remind the project handling personnel to be sure to send the electronic version of the plan form to Gu Ruijing for summary, without the need for private project accounting. The cost accounting department should take the invoice as the audit key point of its department; For different types of reconciliation business to be timely and correctly handled.

We send these existing problems to the group, play a role of training and error correction, not only popularize financial knowledge, but also promote the work. After this incident, we deeply realized that "to be an enterprise, we should learn more, communicate more, communicate more and share more, and be good at learning from the experience and lessons of others." Teaching is so important.